Singapore is one of the best places you can think of to hold any international conference. This is why most global companies choose the country as a venue for their major events. It is easy to find a seminar room rental that fits the budget as well as answers to all the media needs of the event itself. However, it’s not wise to just settle for the first seminar room Singapore you encounter online. Below are the best tips to take note of while you’re shopping for seminar rooms in Singapore.
Take your time. If time allows, don’t leave your seminar room shopping at the last minute. This would leave you with little choice as to what venue to choose for your meeting. Start with the better known hotels and venues first, and do more research to find cheaper deals which are competitive in terms of media availability. If you have flexible dates (when your meeting schedule is not cast in stone yet), consider availing rooms during the off peak season. You’re sure to find cheap seminar room Singapore that won’t disappoint.
Pay careful attention to the size. The last thing you want is an overcrowded seminar room. How big is the conference you are arranging? Are you sure that there are only 100 people, for example, who are attending, or are you likely to invite even more people? As much as possible, leave at least 10% extra seats not only to make sure you don’t lack seats during the conference, but so you won’t make the room too hot as well. A full house leaves very little comfort in a tropical setting when the air conditioner suddenly conks out, although if you are renting a high-end seminar room, this should be no problem. Also remember that most of your delegates will be attending with documents and laptops on hand. You might want to make sure that the facility allows them to listen to the seminar, record, and work at the same time. Try to think like a busy businessman and consider possible scenarios.
What media availabilities are available? While most delegates and speakers only really expect to have powerpoint capabilities for their seminar, some opt to go all out with the preparations. You should check on the room’s ability to show audio visual presentations including videos and such. If you are inviting a speaker who is notorious for demanding such media to be in place, it is best to make sure the proper devices are being offered by your venue. If a separate rental is needed, you should make sure you are making them and securing them before the event date. Make sure you rent seminar room in Singapore that could help you make the conference run as smoothly as possible.
Rent an extra day for a dry run. While it might not be the most economical thing to do, you would want to get to know your venue before the day itself. If you can rent the room for an extra day or half a day just to set all the apparatus up, this can help make things more fluid on the day of the event itself.
If you are looking for a seminar room rental in Singapore, we have one that fits your budget and your needs. Contact us today.